How to Write AI Compliance Policies for Businesses: EU AI Act & UK Framework
The New AI Compliance Landscape
The EU AI Act came into force in 2024 and is being phased in through 2026-2027. Any business operating in the EU or selling to EU customers must understand its obligations — particularly if using AI in HR, recruitment, credit decisions, or customer-facing systems.
In the UK, the AI Regulation White Paper set out principles-based governance, with sectoral regulators applying rules to their domains. Both regimes require documentation.
What an AI Compliance Policy Must Cover
- Inventory of AI systems — what AI tools you use and for what purpose
- Risk classification — is each system high-risk, limited-risk, or minimal-risk under the EU AI Act?
- Human oversight mechanisms — who reviews AI decisions and how
- Data governance — training data sources, bias assessment, GDPR compliance
- Transparency obligations — when must you tell users they're interacting with AI?
- Incident response — what to do when AI produces harmful or biased outputs
High-Risk AI Uses That Require Extra Documentation
Under the EU AI Act, the following are classified as high-risk and require conformity assessments:
- AI used in CV screening and recruitment shortlisting
- Credit scoring and insurance underwriting
- Educational assessment tools
- Biometric identification systems
- Critical infrastructure management
How Government-Linked Companies Stay Compliant
Organisations working with public sector contracts (including Sweden's state-owned enterprises, NHS-linked bodies in the UK, and EU institutions) face additional scrutiny. They typically implement:
- Quarterly AI audits with documented findings
- A designated AI Compliance Officer
- Staff training records for AI system users
- Supplier due diligence for third-party AI tools
Generate AI Compliance Policies with PolicyForge
PolicyForge generates sector-specific AI governance documentation including acceptable use policies, risk assessments, and staff guidance. Simply input your organisation type and AI tools — it produces a compliant policy framework you can customise.