Remote Working Policy Template: What UK Employers Need to Include in 2026
Why You Need a Formal Remote Working Policy
Since the pandemic normalised hybrid and remote working, employers who lack a clear policy face: inconsistent applications of remote working (which can create discrimination claims), unclear expense arrangements, data security risks, and difficulty managing performance.
Remote Working Policy: What to Include
Eligibility and Approval
- Which roles are eligible for remote working
- Process for requesting remote working arrangements
- Trial periods and review points
- Right to withdraw approval (with notice)
Working Hours and Availability
- Core hours when employees must be contactable
- Flex arrangements (if applicable)
- How to signal availability (Teams/Slack status)
- Rest breaks and Working Time Regulations compliance
Equipment and Technology
- What equipment the employer provides (laptop, monitor, phone)
- Acceptable use of personal devices
- VPN and security requirements
- Software and systems access
Health and Safety
- Display Screen Equipment (DSE) assessment for home workstation
- Employer's obligations to remote workers
- Accident reporting at home
Data Security and GDPR
- No processing of personal data on unsecured networks
- Screen privacy in shared spaces
- Secure destruction of printed documents
- Incident reporting for data breaches at home
Expenses
- What the employer will reimburse (broadband contribution, electricity)
- HMRC homeworking allowance (currently £6/week)
- Equipment expenses process
Performance and Monitoring
- How performance will be measured (outcomes not hours)
- Monitoring software: must be disclosed in writing
- Check-in cadence with line manager
Generate Your Remote Working Policy
PolicyForge generates legally reviewed remote and hybrid working policies tailored to your organisation. Covers all the sections above plus sector-specific requirements.